Fintax Support Limited

Accounting & Bookkeeping Services in the United States

Accurate US bookkeeping is the foundation of IRS compliance and sound financial decision-making for American businesses.

United States
IRS (Internal Revenue Service) Compliant
10 Specialized Services

Accurate US bookkeeping is the foundation of IRS compliance and sound financial decision-making for American businesses. US GAAP requires proper revenue recognition, accrual accounting, and chart-of-accounts structuring that aligns with your entity type and industry. Fintax Support Limited maintains daily and monthly books on QuickBooks, Xero, and Odoo, reconciling all bank and credit card accounts and preparing financial statements ready for your CPA or IRS filing. We ensure your records support Form 1120, Form 1065, or Schedule C reporting without year-end surprises.

Accounting & Bookkeeping services in United States

Regulatory Framework

The IRS expects businesses to maintain contemporaneous books and records supporting every item on federal tax returns. Poor bookkeeping is a leading trigger for IRS audits and penalties under IRC Section 6662 for negligence. Most states also require sales tax returns based on books kept on an accrual or cash basis consistent with your federal election.

IRS (Internal Revenue Service)

Our Accounting & Bookkeeping Services in United States

GAAP-Compliant Bookkeeping

Maintain US GAAP-aligned books that support IRS filings, lender reviews, and investor diligence. We structure your chart of accounts, revenue recognition, and expense categorization to match your entity type β€” whether you file Form 1120, Form 1065, or Schedule C. Accurate GAAP bookkeeping is the baseline the IRS expects when substantiating deductions and income.

US GAAP chart structure

Accounts mapped to your entity type, industry, and IRS reporting requirements from day one.

Audit-ready transaction coding

Every expense and revenue entry coded to support contemporaneous IRS documentation standards.

Accrual and cash alignment

Books maintained on the accounting method consistent with your federal election and Form 3115 history.

Management-ready reporting

Monthly ledgers that feed P&L, balance sheet, and tax prep without year-end reconstruction.

How It Works

1

Entity and method review

Confirm entity type, accounting method, and IRS filing form before building your chart of accounts.

2

Chart of accounts setup

Design a US GAAP-compliant account structure tailored to your revenue streams and expense categories.

3

Ongoing transaction posting

Record daily or monthly transactions with proper revenue recognition and expense classification.

4

Monthly close and review

Reconcile sub-ledgers, review trial balance, and deliver GAAP-aligned financial summaries.

Our GAAP-compliant bookkeeping service keeps your records aligned with Generally Accepted Accounting Principles and IRS substantiation requirements under IRC Section 6001. We build a chart of accounts that maps cleanly to Form 1120 for C-Corporations, Form 1065 for partnerships, or Schedule C for sole proprietors β€” ensuring every line item on your federal return is traceable to source transactions. We apply proper revenue recognition for service businesses, product sellers, and subscription models, and maintain accrual or cash-basis books consistent with your Form 3115 election where applicable. For businesses approaching the $25 million gross receipts threshold, we prepare accrual-basis records that meet IRS mandatory accrual rules. Monthly trial balances, general ledger reviews, and supporting documentation are organized so your CPA can file without reconstructing missing entries.

Common Questions

Monthly & Quarterly Financial Reporting

Receive timely income statements, balance sheets, and cash flow reports that give US business owners real visibility into profitability and liquidity. Monthly and quarterly financial packages are formatted for management decisions, board meetings, SBA lending, and CPA handoff at year-end. Stay ahead of IRS filing deadlines with books that are always current.

Monthly P&L and balance sheet

Income statements and balance sheets prepared under US GAAP with variance notes on key line items.

Quarterly management packages

Consolidated quarterly reports with cash flow summaries aligned to Form 1040-ES estimated tax planning.

Cash flow visibility

Operating, investing, and financing cash flows tracked so you can plan payroll and vendor payments.

CPA-ready handoff

Financial packages structured for seamless year-end tax preparation on Form 1120, 1065, or Schedule C.

How It Works

1

Reporting calendar setup

Agree on monthly close dates, quarterly delivery deadlines, and report format for your stakeholders.

2

Monthly close execution

Post accruals, reconcile accounts, and finalize trial balance by your agreed close date each month.

3

Financial statement preparation

Generate P&L, balance sheet, and cash flow statement with comparative prior-period columns.

4

Review and delivery

Walk through key variances, flag items needing owner input, and deliver your reporting package.

Our monthly and quarterly financial reporting service transforms raw bookkeeping into decision-ready statements that US business owners, lenders, and CPAs rely on. Each month we close your books, post necessary accruals for prepaid expenses, accrued liabilities, and payroll, and deliver an income statement, balance sheet, and statement of cash flows formatted under US GAAP conventions. Quarterly packages include year-to-date comparisons and cash flow analysis useful for Form 1040-ES estimated tax calculations β€” due April 15, June 15, September 15, and January 15. For S-Corporation and partnership clients, quarterly reports help track basis, distributions, and reasonable compensation before March 15 filing deadlines. Reports are structured so your CPA can transition directly into Form 1120, Form 1120-S, Form 1065, or Schedule C preparation without reconstructing interim periods.

Common Questions

Bank & Credit Card Reconciliation

Match every bank and credit card transaction to your general ledger so your books reflect actual cash positions. Monthly reconciliation catches duplicate entries, missing deposits, unauthorized charges, and timing differences before they become IRS audit triggers. Clean reconciliations are essential for accurate Form 1120, 1065, and Schedule C filings.

All accounts reconciled

Business checking, savings, merchant accounts, and credit cards matched to ledger balances monthly.

Timing difference resolution

Outstanding checks, deposits in transit, and processor holdbacks identified and tracked to clearance.

Fraud and error detection

Unmatched transactions flagged early β€” before they distort tax deductions or cash flow reporting.

IRS-examination ready

Reconciled records with supporting bank statements satisfy IRS documentation requirements under IRC Section 6001.

How It Works

1

Account inventory and access

Catalog all business bank and credit card accounts and establish secure feed or statement access.

2

Transaction matching

Match each bank and card line item to posted journal entries, identifying unmatched items.

3

Discrepancy resolution

Investigate and correct duplicates, missing entries, and misclassified transactions with your approval.

4

Reconciliation sign-off

Finalize reconciliation reports showing bank balance equals book balance for each account.

Bank and credit card reconciliation is one of the most critical β€” and most neglected β€” bookkeeping tasks for US businesses. The IRS expects contemporaneous records that tie every deduction and deposit on Form 1120, Form 1065, or Schedule C back to a verified bank or card statement. We reconcile all business accounts monthly, matching cleared transactions to general ledger entries and maintaining a clear audit trail for outstanding items. For businesses using Stripe, PayPal, or Shopify Payments, we reconcile processor payouts against bank deposits to ensure gross revenue, fees, and refunds are properly recorded. Unreconciled accounts are a primary red flag in IRS examinations and make it impossible for your CPA to certify financial statements or file accurate federal returns. Our reconciliation reports document every adjustment so you have defensible records if the IRS questions a specific deduction or income item.

Common Questions

Accounts Payable & Receivable Management

Track what you owe vendors and what customers owe you with disciplined AP and AR workflows that protect cash flow and support accrual-basis IRS filings. We manage bill entry, invoice tracking, ageing reports, and payment scheduling so you never miss a 1099-NEC deadline or lose revenue to uncollected receivables.

Cash flow control

Ageing schedules and payment calendars so you optimize vendor timing without damaging supplier relationships.

Accrual-basis accuracy

AP and AR balances recorded when incurred, supporting proper accrual-basis Form 1120 and 1065 filings.

Vendor W-9 collection

W-9 forms collected upfront from vendors so 1099-NEC reporting is ready before the January 31 deadline.

Receivable follow-up tracking

Outstanding invoices monitored with ageing buckets so overdue accounts are flagged before write-off.

How It Works

1

AP and AR workflow design

Define bill approval process, invoice numbering, payment terms, and W-9 collection procedures.

2

Bill and invoice entry

Enter vendor bills and customer invoices with correct GL coding, due dates, and tax treatment.

3

Ageing and payment scheduling

Generate AP and AR ageing reports and coordinate payment runs aligned with your cash position.

4

Period-end reconciliation

Reconcile AP and AR sub-ledgers to the general ledger and accrue unmatched items at month-end.

Effective accounts payable and receivable management keeps US businesses liquid while maintaining the accrual records the IRS expects on Form 1120, Form 1065, and Schedule C. We enter vendor bills when received β€” not when paid β€” so expenses are recorded in the correct tax period under accrual accounting rules. Customer invoices are tracked through ageing schedules, and we flag overdue receivables before they become uncollectible bad debts requiring Form 1120 or Schedule C write-off documentation. On the AP side, we collect IRS Form W-9 from vendors at onboarding so 1099-NEC forms can be issued by the January 31 filing deadline for contractors paid $600 or more. Payment scheduling is coordinated with your cash flow forecasts and Form 941 payroll obligations so you avoid overdrafts while capturing early-payment discounts. Month-end AP and AR reconciliations ensure sub-ledger balances match your general ledger for clean financial statements and audit-ready records.

Common Questions

Year-End Financial Statement Preparation

Close your fiscal year with adjusted trial balances, formal financial statements, and supporting schedules ready for your CPA, lender, or auditor. Year-end preparation includes accruals, depreciation entries, prepaid adjustments, and inventory true-ups so your Form 1120, 1065, or Schedule C filing starts from accurate books.

Adjusting journal entries

Year-end accruals, deferrals, depreciation, and prepaid adjustments posted before CPA handoff.

Formal financial statements

Complete P&L, balance sheet, statement of cash flows, and equity rollforward for the fiscal year.

Depreciation schedule alignment

Fixed asset schedules reconciled to Form 4562 for Section 179 and MACRS depreciation reporting.

Tax-ready trial balance

Adjusted trial balance mapped to IRS form line items for Form 1120, 1065, or Schedule C.

How It Works

1

Pre-close account review

Review all accounts for miscodings, unreconciled items, and missing documentation before year-end close.

2

Adjusting entries preparation

Post accruals, depreciation, prepaid amortization, and inventory adjustments for the fiscal year.

3

Financial statement compilation

Prepare formal income statement, balance sheet, and cash flow statement with comparative prior year.

4

CPA package delivery

Deliver adjusted trial balance, financial statements, depreciation schedules, and supporting workpapers.

Year-end financial statement preparation bridges your monthly bookkeeping and federal tax filing, ensuring your CPA receives complete, adjusted records before Form 1120 (due April 15), Form 1120-S or Form 1065 (due March 15), or Schedule C filing deadlines. We post all necessary adjusting entries β€” accrued expenses, deferred revenue, prepaid insurance amortization, payroll accruals, and bad debt reserves β€” so your financial statements reflect the full fiscal year under US GAAP. Fixed asset depreciation schedules are reconciled to IRS Form 4562, including Section 179 expensing elections and bonus depreciation under current IRC provisions. For inventory-based businesses, we coordinate year-end count adjustments and COGS calculations. The final package includes an adjusted trial balance with accounts mapped to specific IRS form lines, formal financial statements, and supporting workpapers that satisfy lender covenant requirements and IRS substantiation standards under IRC Section 6001.

Common Questions

Cloud Accounting Setup (QuickBooks, Xero, Zoho)

Launch your US business on the right cloud accounting platform with a properly configured chart of accounts, bank feeds, user permissions, and integration mapping. Whether you choose QuickBooks Online, Xero, or Zoho Books, we set up your instance for GAAP compliance, IRS-ready reporting, and seamless payroll and payment processor connections.

Platform selection guidance

QuickBooks Online, Xero, or Zoho Books recommended based on your entity type, industry, and integration needs.

GAAP chart configuration

Chart of accounts, classes, and tracking categories structured for US GAAP and IRS form mapping.

Bank feed and integration setup

Bank accounts, credit cards, Stripe, Shopify, Gusto, and ADP connected with correct mapping rules.

User roles and permissions

Team access configured with appropriate approval workflows and audit trail visibility.

How It Works

1

Platform and plan assessment

Evaluate QuickBooks Online, Xero, and Zoho Books against your transaction volume, integrations, and budget.

2

Instance configuration

Create company file, configure chart of accounts, tax settings, fiscal year, and entity details.

3

Integration and bank feed setup

Connect bank accounts, payment processors, payroll systems, and configure automatic categorization rules.

4

Training and handoff

Walk through daily workflows, reporting, and month-end close procedures with your team.

Choosing and configuring the right cloud accounting platform is a foundational decision for US businesses that affects every subsequent IRS filing, bank reconciliation, and financial report. We set up QuickBooks Online, Xero, and Zoho Books with US GAAP-compliant chart of accounts mapped to Form 1120, Form 1065, or Schedule C line items. Bank feeds are connected for all business checking, savings, and credit card accounts, and we configure integration rules for Stripe, Shopify, Amazon, Gusto, ADP, and PayPal so transactions import with correct GL coding. Sales tax settings are configured for multi-state nexus tracking under post-Wayfair economic nexus rules. User roles and approval workflows are established so your team can enter bills and invoices while maintaining segregation of duties. We also configure 1099 tracking categories so contractor payments above $600 are flagged automatically for year-end 1099-NEC preparation due January 31.

Common Questions

1099 Contractor Payment Tracking

Track every payment to US contractors and freelancers with W-9 collection, payment categorization, and year-end 1099-NEC preparation. The IRS requires 1099-NEC forms for nonemployee compensation of $600 or more, filed by January 31 β€” we keep your contractor records compliant from first payment through Form 1096 submission.

W-9 collection at onboarding

IRS Form W-9 gathered before first payment so taxpayer ID and legal name are verified upfront.

Payment threshold monitoring

Running totals tracked per contractor so $600 reporting thresholds are flagged automatically.

1099-NEC preparation

1099-NEC forms prepared with correct box amounts, corrected for any mid-year vendor detail changes.

January 31 deadline management

Recipient copies and IRS e-file via Form 1096 completed before the federal filing deadline.

How It Works

1

Contractor vendor setup

Create vendor profiles, collect W-9 forms, and configure 1099 tracking in your accounting platform.

2

Payment recording and monitoring

Code contractor payments to 1099-eligible accounts and monitor cumulative totals throughout the year.

3

Year-end reconciliation

Reconcile contractor payment totals against bank records and W-9 names before form preparation.

4

1099-NEC filing and delivery

Prepare, e-file, and distribute 1099-NEC copies to contractors and the IRS by January 31.

IRS 1099-NEC reporting applies to US businesses that pay independent contractors, freelancers, and certain vendors $600 or more in nonemployee compensation during the calendar year. We manage the full lifecycle: collecting IRS Form W-9 at vendor onboarding to verify legal name and taxpayer identification number, coding payments to 1099-eligible expense accounts in QuickBooks, Xero, or Zoho, and monitoring running totals so no contractor crosses the $600 threshold without proper documentation. At year-end, we reconcile payment totals against bank disbursements, prepare 1099-NEC forms with correct Box 1 amounts, and e-file with the IRS via Form 1096 summary by the January 31 deadline. We also handle corrected 1099 filings if vendor details change mid-year. Proper contractor tracking prevents IRS backup withholding obligations, reduces B-notice penalties, and ensures your Schedule C or Form 1120 deductions for contract labor are fully substantiated.

Common Questions

eCommerce Accounting (Amazon, Shopify, Stripe)

Reconcile multi-channel eCommerce revenue from Amazon, Shopify, and Stripe against bank deposits with proper fee, refund, and sales tax treatment. eCommerce accounting is uniquely complex β€” platform fees, FBA inventory, multi-state nexus, and payout timing all require specialized bookkeeping that standard approaches miss.

Multi-channel payout reconciliation

Amazon disbursements, Shopify Payments, and Stripe payouts matched to bank deposits and gross revenue.

Fee and refund tracking

Platform commissions, FBA fees, chargebacks, and returns coded separately from net revenue.

Sales tax nexus coding

Transactions tagged by state jurisdiction to support economic nexus sales tax filings post-Wayfair.

COGS and inventory alignment

Cost of goods sold and inventory movements tracked for accurate Schedule C or Form 1120 gross margin.

How It Works

1

Channel and processor mapping

Catalog all selling channels, payment processors, and bank accounts with their fee structures and payout schedules.

2

Integration and data import setup

Connect A2X, Bookkeep, or native integrations to import settlement reports into your accounting platform.

3

Monthly settlement reconciliation

Reconcile gross sales, fees, refunds, and net payouts for each channel against bank deposits.

4

Sales tax and reporting delivery

Deliver jurisdiction-coded revenue reports and reconciled P&L for sales tax filing and tax prep.

eCommerce businesses face bookkeeping complexity that traditional service-business accounting does not address. Amazon Seller Central settlements include FBA fees, storage charges, reimbursements, and multi-currency adjustments; Shopify Payments and Stripe batch payouts net of processing fees on varying schedules. We reconcile gross merchandise revenue against net bank deposits, ensuring platform fees, refunds, and chargebacks are recorded separately so your Schedule C or Form 1120 reflects accurate gross receipts and COGS. Multi-state economic nexus under the South Dakota v. Wayfair decision means sales must be coded by destination state for Department of Revenue filing obligations. We use tools like A2X and Bookkeep alongside native QuickBooks and Xero integrations to automate settlement imports while maintaining manual review for discrepancies. Inventory-based sellers receive COGS calculations tied to FBA inventory reports, supporting accurate gross margin reporting and year-end Form 4562 depreciation on equipment.

Common Questions

Outsourced CFO Services

Access strategic financial leadership β€” budget forecasting, KPI dashboards, cash flow modeling, and board-ready reporting β€” without the cost of a full-time CFO hire. Our outsourced CFO service gives US growth-stage businesses the financial intelligence to make hiring, pricing, and investment decisions backed by GAAP data.

KPI dashboards and forecasting

Custom dashboards tracking revenue, margins, burn rate, and unit economics against your business plan.

Cash flow modeling

13-week cash flow forecasts aligned to payroll, Form 941 obligations, and seasonal revenue patterns.

Board and investor reporting

Monthly and quarterly packages formatted for board meetings, investor updates, and SBA loan covenants.

Tax planning coordination

Quarterly estimated tax projections on Form 1040-ES integrated with operational forecasts and entity strategy.

How It Works

1

Financial strategy assessment

Review current books, reporting gaps, growth targets, and stakeholder reporting requirements.

2

Dashboard and model build

Configure KPI dashboards, budget templates, and cash flow models tied to your chart of accounts.

3

Monthly CFO review sessions

Walk through variances, update forecasts, and advise on pricing, hiring, and capital allocation decisions.

4

Board and investor package delivery

Prepare and present financial packages for board meetings, fundraising, or lender covenant submissions.

Our outsourced CFO service provides US businesses with controller-level and CFO-level financial leadership on a fractional basis. We build rolling 12-month forecasts, 13-week cash flow models, and KPI dashboards that track gross margin, customer acquisition cost, lifetime value, and operating expense ratios against your strategic plan. Monthly CFO sessions review budget variances, update projections based on actual performance, and advise on decisions with tax implications β€” such as S-Corp reasonable compensation adjustments, Section 179 asset purchases, and Form 1040-ES estimated tax payment timing. Board-ready and investor packages include GAAP financial statements, management commentary, and covenant compliance calculations for SBA 7(a) loans and commercial credit facilities. We coordinate with your CPA on year-end tax planning, entity structure optimization, and multi-state nexus exposure so operational and tax strategy stay aligned throughout the fiscal year.

Common Questions

Clean-Up & Catch-Up Bookkeeping

Reconstruct months or years of incomplete bookkeeping from bank statements, credit card records, and payment processor data before IRS filing season or an audit response. Clean-up bookkeeping transforms disorganized records into GAAP-aligned books that support accurate Form 1120, 1065, or Schedule C filings and satisfy IRS documentation requirements.

Historical transaction reconstruction

Missing months rebuilt from bank feeds, statements, and processor reports with full GL coding.

Error and duplicate correction

Misclassified entries, duplicate postings, and orphaned transactions identified and resolved systematically.

IRS notice preparation

Books organized to respond to IRS CP2000 notices, examination letters, and amended return requirements.

Opening balance reconciliation

Clean opening balances established so ongoing monthly bookkeeping starts from a verified baseline.

How It Works

1

Records assessment and scoping

Review available bank statements, processor reports, and prior filings to scope the clean-up period.

2

Transaction import and coding

Import and categorize historical transactions with GAAP-compliant account coding and vendor matching.

3

Reconciliation and correction

Reconcile all accounts month by month, correcting errors and resolving unmatched items.

4

Clean handoff to ongoing service

Deliver reconciled books with adjusted trial balance ready for CPA filing or transition to monthly bookkeeping.

Clean-up and catch-up bookkeeping is essential for US businesses that have fallen behind on record-keeping β€” whether due to rapid growth, platform migration, or simply deprioritizing back-office tasks. The IRS requires contemporaneous books under IRC Section 6001, and filing Form 1120, Form 1065, or Schedule C from incomplete records risks incorrect deductions, missed income, and penalties under IRC Section 6662 for negligence or substantial understatement. We reconstruct transaction history from bank statements, credit card records, Stripe and PayPal reports, Amazon settlement files, and Gusto payroll exports β€” coding every entry to a US GAAP chart of accounts. Common clean-up scenarios include pre-formation personal expenses mixed with business accounts, duplicate entries from manual and automated imports, and unreconciled payment processor payouts. Once caught up, we deliver a reconciled adjusted trial balance, formal financial statements for the catch-up period, and a clean baseline so ongoing monthly bookkeeping maintains compliance through the next IRS filing deadline.

Common Questions

Frequently Asked Questions

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